Definition

The Admin_Location extract provides a structured record of physical locations associated with healthcare organisations in EMIS Web. Each location represents a site — such as a surgery branch, clinic, or care setting — that can be linked to one or more organisations and appointment sessions.

Information

The Admin_Location extract captures details about every location registered under a data-sharing agreement. Locations can be hierarchical — a location may reference a parentlocationguid to indicate it sits within a broader site structure. Open and close dates allow consumers to determine whether a location is currently active.

Each location record is uniquely identified by locationguid within an agreement scope.

Key Identifiers

• locationguid: The unique EMIS identifier for this location.
• parentlocationguid: References a parent location, enabling hierarchical site structures to be resolved.

Descriptive Fields

• locationname: The human-readable name of the location.
• locationtypedescription: Classifies the location type (e.g., branch surgery, main site).
• maincontactname: The primary contact person for this location.
• faxnumber: Fax contact number for the location.

Lifecycle Dates

• opendate: The date the location became operational.
• closedate: The date the location was closed, if applicable. A null value indicates the location is still active.

Practical Use

flowchart TB
  subgraph container["Data Collection"]
    n1["Location Name & Type"]
    n2["Address & Postcode"]
    n3["Site Hierarchy"]
  end

  n17["GP Practice 1"] --> container
  n18["GP Practice 2"] --> container
  n19["GP Practice 3"] --> container

  container --> n16["Gather location data"]
  n16 --> n14["ETL"]
  n14 --> n15["Admin_Location Model"]